Frequently Asked Questions
WHAT DO YOUR WEDDING PACKAGES INCLUDE?
HYPE Event Planning has three different customizable packages to fit the needs for your upcoming wedding. Please see our wedding services information sheet for more information on the package breakdown and consultation details. HYPE Event Planning Wedding Service Packages.
WHAT MAKES HYPE EVENT PLANNING DIFFERENT?
We don’t believe in ‘cookie-cutter’ weddings-- we want the entire planning process and celebration to be personalized to you and your significant other. We founded HYPE Event Planning with the mission to cultivate and help inspire excitement, euphoria, satisfaction, and spirit within our clients and their events. We care deeply about our clients and it is our priority to make these life milestones stress-free and memorable for you.
HOW DO I KNOW IF HYPE EVENT PLANNING IS A GOOD FIT FOR US?
Personalization is very important to us at HYPE Event Planning. We take pride in creating relationships with our clients to really understand what makes you, you. Chic and modern. Free spirited and bohemian. Artistic and edgy. Whatever your style may be, HYPE Event Planning will provide customizable event planning services that are uniquely you. We promise that our style and expertise will be matched with great delivery and execution to make the event of your dreams.
HOW DOES PRICING WORK?
We have 3 different wedding packages to choose from. Packages can be customized to fit your personal needs, requirements, and budget. We offer as much or as little assistance as you’d like throughout the process. Please contact us at firstname.lastname@example.org for general starting rates.
DO YOU CHARGE FOR AN INITIAL CONSULTATION?
No, our initial consultations are designed for us to get a better idea of what it is you’re looking for in a coordinator, the plans and ideas you have determined thus far, and how we can bring your vision to life. We like to take this time to get to know you and ensure that we’re the best fit for your needs. Most importantly, we want to make sure that you feel comfortable trusting us to tend to the details on your big day!
ONCE WE BOOK HYPE EVENT PLANNING, HOW MUCH COMMUNICATION WILL WE HAVE?
Once you book with HYPE Event Planning, there are no limits on email communication with us. We understand that clients often book months out and we are happy to offer suggestions, opinions and/or guidance at any point throughout the planning process.
Each of our 3 wedding service packages has information on the number of in-person consultations we provide leading up to the day of your wedding. We provide a detailed timeline of communication and action plans leading up to after your last dance.
HOW OFTEN DO WE MEET PRIOR TO MY WEDDING DAY?
Depending on the package you choose, consultations begin anywhere from 1-6 months prior to your wedding day. We meet on several occasions to discuss your details, create a solid timeline, confirm vendors, and ultimately devise a game plan for execution on the day of.
MY VENUE HAS AN ONSITE COORDINATOR. WHAT ARE THE BENEFITS TO HAVING A WEEKEND-OF WEDDING COORDINATOR?
Even if your venue has a coordinator on staff, it’s important to remember that it is that person’s job to coordinate the logistics of the venue, not the wedding party, vendors and the wedding itself. The last thing you want on your big day is be stressed with every last detail.
The logistics of the day can be very overwhelming-- such as coordinating set-up, transporting decorations, directing vendors for set-up, etc. Hiring a weekend-of coordinator automatically takes these responsibilities off of your shoulders providing a professional onsite to handle all of the operations on the day of your wedding. For a more detailed explanation, check out: The Benefits of Having A Weekend-Of Coordinator.
WHAT IF A FAMILY MEMBER OR FRIEND HAS OFFERED TO HELP ME ON THE DAY OF?
Friends and family can be so wonderful in their willingness to help you set-up and run your wedding. But since they are your guests, you’d likely rather they enjoy themselves than spend your wedding day stressing over the details, feeling in over-their-head, or missing important moments with you. As experienced professionals, we can take over that role instead, so while you get to have a fun and meaningful time at your wedding, those closest to you do, too!
WHAT IS THE DIFFERENCE BETWEEN A FULL-SERVICE WEDDING PLANNER AND A WEEKEND-OF WEDDING COORDINATOR?
Full-service wedding planners specialize in longer-term projects like managing your budget, venue site selection, creating a design aesthetic and attending all vendor meetings.
HYPE Event Planning’s full service wedding package will set up vendor appointments for you, attend all appointments, and overall act as a lead negotiator on your behalf. Additionally, we will manage your contracts, budgets, timelines, floor plans, etc. When the big day finally arrives, we will be by your side every step of the day. HYPE Event Planning will coordinate all vendors, orchestrate set-up and clean-up, and help with anything else that may arise during the day.
Our Weekend-Of Coordinator is for the couples who have done a majority of their wedding planning on their own, but want to have a professional onsite to handle all of the operations on the day of your wedding.
A weekend-of coordinator will ensure all your detailed plans are executed smoothly and handle any problems that may arise. The coordinator will be there from the very start of your rehearsal to the very last dance of your wedding reception.
DOES HYPE EVENT PLANNING TRAVEL?
Yes, we love to travel! HYPE Event Planning is based out of Madison, Wisconsin and is available to travel across the state. We would love to be a part of your day no matter the location! Additional travel-related expenses may apply – contact us today to learn more about our destination wedding offerings.
I WANT TO HIRE HYPE EVENT PLANNING. WHAT SHOULD I DO NEXT?
Thank you for your interest in working with HYPE Event Planning! We are excited to meet you and start creating your next event. Head to our Contact page and fill out the form so that we can schedule your initial consultation and start your wedding coordinating experience right away. We can’t wait to meet you!